|Time Management Information|
Time Management - Working Smarter at Work
Let's look at your time management skills. Most of us have to work, and the more you can do in the least amount of time, the better. Working smarter frees you up so that not only do you have a job, but you have a life too!
Getting Back To Basics
The most useful "little helper" for business people must surely be the daily To Do list.
You have a couple of choices:
Write your list in the morning, as the first task at the commencement of your working day.
Step back a bit and take the time to do it before you finish up the night before - as your final flourish for the day. This helps to free your mind so that you don't take your work home with you. Instead, you just leave it there to stew, all by itself, until you arrive next morning to take up the reins.
Write It Down
Effective time management means writing things down so you don't waste your time worrying about what you've forgotten.
Avoid trying to create a To Do list in your head. It must, must, must be written down. And then left somewhere highly visible, such as your desk top. That's why I suggest writing it in your diary, so you can juggle it with your other commitments.
An effective To Do list will almost always be updated during the day. It is not a static document. As your priorities alter with each crisis, your list will be a work in progress.
First of all, don't be unrealistic. Steel yourself to list only the achievable projects and activities. If you are unable to complete a task on the designated day, simply transfer it to the next day or another suitable time in your diary. Look at the daily To Do list as the map that keeps you on track.
When you have written your list in the diary, go back and number each item in order of importance. Then, you can simply start with No. One and work your way through.
Your Work Book
In our busy working lives today, we are bombarded with so many different distractions that it is sometimes difficult to keep track of everything that's going on, particularly if you work in an open-plan office.
Instead of recording on scraps of paper or sticky notes all the zillion thoughts that pass through your mind during these stressful periods, use an inexpensive spiral note book. Anything of importance that you write down can then be found again at a later date. Use it as an adjunct, or a companion, to your diary and as a great memory jogger.
You'll find using a Work Book will help you focus your thoughts, remind yourself of past conversations and save time as you'll no longer have to search for all those "back of envelope" notations.
Taming the Telephone
Murphy's Law of Telephones and Deadlines means that when you are really pressed trying to complete a project on time, the telephone will take off, with a mind of its own.
The pro-active person will rejig their answering message to say something like this: "Hi, it's Joe Bloggs. I'm unavailable right now however if you leave a message stating what your call is about, and the best time to phone you back, I'll get in touch later in the day."
On the other hand, if you have someone working with you who can screen your calls (lucky you) word them up to give a similar message. Asking what the call is about will help you assemble any relevant information before you call back. This will enable you to better plan your day, to return all calls sooner and more effectively.
The Final Word
Keep your time management systems simple because the simpler they are the more likely you will use them. Doing the basics will help you work smarter, not harder.
Have a great week!
About The Author
Lorraine Pirihi is Australia's Personal Productivity Specialist and Leading Life Coach. Her business The Office Organiser specialises in showing small business owners and managers, how to get organised at work so they can have a life! Lorraine is also a dynamic speaker and has produced many products including "How to Survive and Thrive at Work!"
To subscribe to her free ezine visit http://www.office-organiser.com.au
This article may be reproduced providing it is published in it's entirety, including the author's bio and all links. For further information please contact Lorraine Pirihi; firstname.lastname@example.org
Advertising by textad.biz
Go Ahead, click an ad, you know you want to.
Being Busy Does Not Equal Being Productive
How many people do you know who are so busy being busy that they never seem to get anything worthwhile done? Does that describe you, maybe even just a little bit?Being busy all the time, through necessity, is a curse. Being busy all the time, for the sake of it, is madness.
Biggest Time Management Mistake
The biggest time management mistake you can ever make is forgetting your closest partner in life. The one who stays with you all the way from cradle to grave.
How to Find More Time in Your Day-Balancing Career and Family
Goal Planning-Achieving balance in a person's life requires assessment of one's goals and priorities. This translates into sitting down in a quiet atmosphere and taking just a few minutes to think about "What are my priorities in life? What could I never live without?" When one is clear about the things that are important to them in life, it is easier to determine which errands, assignments, and projects to take time out to complete or to dump or delegate.
9 Proven Principles for Increasing Productivity, Profit and Peace of Mind
Do you feel guilty about all the publications you purchase but never read -- or the articles you read with great ideas or opportunities you never implement? Are you spending time recreating marketing materials because you cannot find what you wrote the preceding month or year? Do you run out the door for an appointment at the last minute because you could not find your keys or the directions you needed to get where you are going? Are you frequently feeling tired and overwhelmed? Do the people you care about express frustration at your disorganization or want to spend more time with you? If so, "getting organized" should be high on your priority list!One of the continual frustrations in my career as a professional organizing consultant has been people's misconceptions about what it means to be "organized." Visions of unrealistically tidy desks and impossible mandates such as "Handle a piece of paper only once" conjure up feelings of frustration and impossibility.
Managing Time to Accomplish More
Time is inelastic. Despite what some of us persist in believing, it will NOT magically expand to accommodate all we have to do.
Self Improvement and Prioritising
The ability to be able to set priorities and deal with our most important tasks first is an essential skill for self improvement and achieving results. We are all busy and there are many demands on our time and it is very easy to be distracted by other people and events.
7 Tips for Being Your Best Time Master
It is not enough if you are busy. The question is, "What are you busy about?" - Henry David ThoreauWith our to-do lists ever-growing, assigning tasks to our calendars can be a simple way to manage time and reduce stress.
Taking Time Out to Play - Summertime and the Living is Easy
As the song goes, this is the time to relax, rest, rejuvenate and reward yourself for all the hard work you've been doing. As they say, all work and no play makes Jack & Jill a very dull boy & girl.
7 ways To Win The Time Crunch
Are you working a "day job" while building your home-based "dream business"? Do you find it difficult to manage your time? Follow these seven tips to get more done growing your business, and have the time for other important things in your life, too.(1) Make and use a 'to-do' list daily.
The Power of 90 Seconds
You can use the Power of 90 Seconds to transform your life. This power will allow you to:=> Prevent countless problems.
Time Management Mastery
From Potential to PerformanceOne of the great things about life is that we can realistically be or do anything we choose to. This includes being a good time manager! We must believe that we can be a good time manager - that we have the potential.
Quick Tips On Time Management
Want to improve your time management?Edward W. Smith, motivational speaker, author and TV show host, who specializes in quick tips on how to move your life ahead even faster, offers the following advice.
Time Management - Keeping a Clean Desk
I have worked with so many people over the years that have made me wonder how on earth they can work at their desk when everything that was in their drawers and in their filing cabinets have ended up in piles on top of their keyboard. One co-worker of mine couldn't remember what colour the top of his desk was! I had to say something, but when I did, he told me that he knew where everything was and needed all that paperwork for different projects he was working on.
Your Most Important Appointment
An appointment is simply a mutual agreement to meet with someone at a specific time.You set appointments with doctors, dentists, lawyers, accountants, contractors and hair stylists, just to name a few.
Im Too Busy - Oh Really!
If I had a dollar or even better a pound for every time I'd heard a business leader say this I'd be very rich.I'm too busy is used in so many contexts* I'm too busy - I don't want to * I'm too busy - I'm overwhelmed * I'm too busy - Go Away * I'm too busy - I'm confused * I'm too busy - And you're not!If we break that sentence down and look at each part, we can then look at ways of helping you be less busy.
How Are You Viewing Your Time?
In working with and coaching people across the country, one of the top requests we continually receive is how we can help people manage their time better.Many people think of their time management skills in relationship to their time organization device.
Time Management Tips for Busy Moms
If you are like most moms I know you think to yourself, at least once a day, "I wish I had more time!" Most of my clients come to me at some point asking how they can get more hours in the day. Unfortunately, the truth is you can't.
Seven Ways to Say, No!
A common remedy for improving your time management is to develop the ability of saying, "NO." Since it is easier to recommend than to do, here are some tips on how to do it.
Time Is Everything
Time is wealth;Time is health; Time is power; Time is strength.Time is the essence of lifeTime is everythingBut time is nothing, without proper planning.
Scheduling Productive Days - Dont Interrupt, Im Pouring Concrete
Almost everyone in business knows the balancing act between the weekly work schedule and business development time is almost as challenging as walking on a tight rope. I suggest breaking your work week into focus days to work in your business and buffer days to work on your business.
|home | site map|