|Time Management Information|
Time Management -- Urgent vs. Important
"It's just been one of those days?I can't seem to get anything done! I've got way too many things on my "To-Do List". Oh the list started out innocently enough as a single handwritten column on one sheet of lined paper; but now it's grown to a three-column table in a spreadsheet software program! I get no satisfaction from checking off each item as I finish it. For each task I complete, at least two more are added. I began my work day at 6:30 AM with grandiose plans of completing a special project before Noon. Now it's 16 hours later (10:30 PM) and I still have not finished the project. My anxiety and frustration are mounting. Tomorrow's list has already been written and it does not include the things left undone from today's list! I don't know if I'm going to make it through the week with all of the demands upon my time and energy. I need help?quickly!
A Juggling Act
I wrote the above entry in my journal several days ago. What a day that was! How about you?been there lately?
Life can be such a juggling act. Like professional jugglers, we try to keep 5 or 6 balls moving through the air at the same time. But unlike professional jugglers, we rarely succeed.
Everyone is so busy these days. Work is performed at a frantic pace and people are in such a hurry. There is an air of impatience and intolerance-a lot of frenetic darting to and fro that is almost out of control. It's very difficult to keep your priorities in line when life is so fast paced. But the negative consequences of so much activity-stress, damaged or broken relationships, poor health---can wreak more havoc than what we think we will gain.
I tried for years to use a paper-based time management system with columns similar to this: "Must Do?Need to Do...Like to Do". I'm sure you've used something like this (maybe even now). The problem I encountered was that I never seemed to get around to doing much in the "Like to Do" column, which was very discouraging. The "Must Do and Need to Do" items consumed all of my time.
So I switched to a simpler paper-based system with the following columns, "Urgent" and "Important". Now, I was sure to spend my time wisely. Unfortunately, I found out that the urgent things monopolized my time and pushed the important things to the back-burner.
Here are three examples of "The Urgent":
"The Urgent" often masquerades as "The Important". However, not everything we do is important. To identify what's important to you requires that you answer three questions:
The Bottom Line
Identifying "The Important" requires focus-a concentration of energy, effort, and thought. "The Important" is where you should spend most of your time. Now, before you send me screaming emails, I don't mean that you shouldn't address "The Urgent". Instead, consider the following:
Focus on "The Important"!
Priority is the key to managing "The Urgent" and focusing on "The Important". Before you leap to complete a task, take a few moments to think about its true priority. Does it need to be done right at this moment, or is there something else on your list that should come first?
While others may demand that everything on your To-Do List must be done immediately, you and only you can really determine what should be done first, second, third, etc. (It's not possible to do everything at once; priority must be given to each item).
Today, I've taken a dose of my own medicine and committed to focusing on "The Important". So far, I've accomplished at least one thing that will have a significant and positive impact on others-finishing this article.
Althea DeBrule, entrepreneur and seasoned human resources executive, has focused for more than 30 years on helping people achieve their career goals. Creator of The Extreme-Career-Makeover? and a founding partner of RADSGroup Organizational Consultants, she is recognized for her bottom line and practical application of career development and management strategies in a way that penetrates hearts and compels action. She speaks and teaches with inspired talent, humor and contagious zeal at management conferences and leadership retreats nationwide, and has been featured in CFO Magazine, Strategy@Work, Human Resource Executive Magazine. Althea is the author of Bosses & Orchards, a compelling and candid book about how to make your work relationship with your boss succeed.
To discover how you can take your career to a new level, visit http://www.extreme-career-makeover.com/
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Put Yourself First
Are you too busy to put yourself first? If a plane loses oxygen pressure for any reason, oxygen masks will drop down from a small overhead compartment. If the oxygen masks come down in a plane and you have children, you are always advised to put yours on first before helping your children.
Time Management: A Fresh View
Last week I had the privilege of spending some quality time with a dear friend. Unfortunately we live on opposite sides of the world, so we do not spend a lot of time together, but when we do get together it is an uplifting experience.
Effective Use of Your Online Time
The Internet is increasingly becoming a major time killer for many of us. Involuntarily, we started to spend more time online than we really can afford.
The Kaizen of Goal Setting
There is an old way of goal setting and a new way of goal setting! The old way of goal-setting involved setting yor goals, preparing a list of sub-goals, and then carefully checking them off one after another (as and when they were being accomplished). Am I trying o pour cold water on the goal setting method many of us grw up on? Not necessarilyWhile I am not saying the step-by-step approach does not work, I am advocating a flexible-goal setting approach.
Time Management: Setting up your Schedule for Success
Would you describe yourself as extremely busy? Do you often feel tired and stressed out? Sometimes our ambition is our worst enemy. Many of us with big goals try to do way too much.
Time Management - Keeping a Clean Desk
I have worked with so many people over the years that have made me wonder how on earth they can work at their desk when everything that was in their drawers and in their filing cabinets have ended up in piles on top of their keyboard. One co-worker of mine couldn't remember what colour the top of his desk was! I had to say something, but when I did, he told me that he knew where everything was and needed all that paperwork for different projects he was working on.
Organize Your Time
Most people want to start a home-based business to make more money to supplement their income. The issue though, is finding the time to make this happen.
Productivity at Home
Increased productivity, the ability to get more value for our time, our land, or our invested money, is as important at home as it is in the workplace. Let's consider the case of our imaginary friend Jane, and her grandmother.
What keeping time really means is..
7 Tips for Being Your Best Time Master
It is not enough if you are busy. The question is, "What are you busy about?" - Henry David ThoreauWith our to-do lists ever-growing, assigning tasks to our calendars can be a simple way to manage time and reduce stress.
Four Simple Ways To Take Control Of Your Time And Your Life
It's been said, "That no one has enough time yet, everyone has all that there is." Simple concept - except when you're living your life in the multi-tasking lane.
Creating A Not-To-Do List
When I sit down with a client to work on prioritizing and delegating, the biggest challenge we face is deciding what kinds of activities and responsibilities to give up. Quite often, we get so entrenched in what we think we SHOULD be doing, that we forget to pay attention to what we ENJOY doing.
7 ways To Win The Time Crunch
Are you working a "day job" while building your home-based "dream business"? Do you find it difficult to manage your time? Follow these seven tips to get more done growing your business, and have the time for other important things in your life, too.(1) Make and use a 'to-do' list daily.
Time: Do You Spend it or Invest it?
Time is our greatest and most precious asset. Time is the great equalizer of all us human beings.
Taking Time Off For Your Business
As a business owner, wouldn't it be great if you could take time off whenever you needed to? Unfortunately, most small business owners worry that the business will fall apart if they're not there to mind the store. Too often, they simply lack the appropriate resources for their business to keep going in their absence.
10 Time-Saving Calendar & Scheduling Tips
Nowhere is the line drawn more clearly between 'Industrial brains' and 'Electronic brains' than when it comes to the way people prefer to keep and use their calendars. These scheduling tips will really make your calendar talk to you, whether you use a packaged set, print out a computer calendar because you like the paper 'view' for better planning, or you synchronize your Personal Digital Assistant (PDA) with your laptop and office computer and it never hits paper.
When Is Time Management Not Enough?
A working manager needs more than time management.That old saying, "Dance with the one that brought you to the ball," came to mind as I received a reality jolt recently.
3 Ways To Do More With Less Time
We live in a world where more is expected of us every day.First there were fax machines, now email and cell phones.
Desktop Management Boosts Productivity
Many of us spend long hours at our desk. To assist make the most of every day we need to focus on creating an environment condusive to work.
How Much Is Poor Time Management Costing You?
* If you were paying you to prioritise emails over coaching your team, would you feel you were getting a good return on your investment?* If you were paying you to waste time on trivia rather than planning your next quarters sales plan - would you think you were getting good value for money?* If you were paying you to sit in numerous unproductive meetings would you feel that was a worthwhile contribution?I suspect that the answer to those questions is no and yet, in effect, that's exactly what you are doing. By choosing to adopt poor time management habits and poorly prioritise what's important you are in effect creating a poor return on investment for your self your organisation or you own business.
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