|Time Management Information|
Tips to Manage Incoming E-mail
Friends, colleagues, and clients are all telling me that one of their biggest challenges is trying to manage e-mail overload. They say everyone wants something from them and consequently, they're buried in e-mail. Is this a struggle for you? If so, here are a few tips that will save you some time in reading and receiving e-mail.
1. Limit personal e-mail at work.
Yes, this may seem a drastic step but it's one that will help you stay focused on priorities so you can complete your work and then spend time doing the things that mean the most to you.
2. Use a spam program.
Your employer or ISP may already cover this but if you are running your own system you'll want a spam blocker to help minimize unwanted e-mail as much as possible. (Tip: PC World rates Cloudmark's SpamNet as one of the best.)
3. Use folders to store e-mail.
Your inbox isn't a storage facility, it's for incoming mail. Create folders within your e-mail program that "mirror" the folders you use to store hardcopy in your office/workspace.
4. Change the subject of e-mails to summarize its content.
Make it easy to find any e-mail you decide to keep by changing the subject. For example: if you receive an e-mail with the subject "Update" and it turns out to be a request for you to send someone an update, change the subject to "Send John Doe product update on 8/29/05." This functionality is available in most e-mail programs.
5. Limit the frequency with which you review and process incoming e-mail to 2 or 3x's per day.
Pick times other than when you are most focused, creative, or energized.
6. As a general rule, separate the task of "processing" your incoming e-mail from "working" on your e-mail.
Exception: If you can reply or forward an e-mail in a minute or two, do it, then delete it. Otherwise, save the doing/replying/composing for a later work period.
7. Organize your e-mail by "Received" order.
In other words, make sure you've set up your inbox so the newest e-mails are on top.
8. Empty your e-mail inbox in five steps. Here's how:
Pam N. Woods is co-author of a bestselling book, Create the Business Breakthrough You Want: Secrets and Strategies from the World's Greatest Mentors; endorsed by Ken Blanchard and Dr. Stephen Covey. She is a Coach U graduate and President of Smart WorkLife Solutions, a coaching and consulting company devoted to co-creating customized solutions to fit clients business and personal organizing needs. Prior to founding her own firm she had a successful 20+ year career as an insurance executive and Vice President of Human Resources. For more free how-to articles and advice, or to contact Woods, visit http://www.worklifecoach.com Copyright 2005 - Pam Woods
Advertising by textad.biz
Go Ahead, click an ad, you know you want to.
It's Not The Same Old Routine
We are constantly inundated with routine (often boring!) tasks around the house. This can cause major frustration because many of us don't do them efficiently, and most of us fail to complete our entire list of chores! You may take comfort in comment from a commiserating colleague: "A creative mind always has more ideas than the physical body is able to carry out.
Time Management - Keeping a Clean Desk
I have worked with so many people over the years that have made me wonder how on earth they can work at their desk when everything that was in their drawers and in their filing cabinets have ended up in piles on top of their keyboard. One co-worker of mine couldn't remember what colour the top of his desk was! I had to say something, but when I did, he told me that he knew where everything was and needed all that paperwork for different projects he was working on.
Ending Procrastination: A New Look at the Old Demon
Do you believe that the best way to deal with procrastination is to "get tough" with yourself and "just do it?" Many people take this approach. What's behind it is the sense that procrastination is essentially a character flaw, a weakness, and that the only way to deal with it is to muscle past it through sheer will.
Effective Time Management - Delegating Techniques
Do you manage your time or does your time manage you? Do you start your day knowing what you want to achieve today and how you are going to achieve it?Time management is a skill. You should learn the basics and learn how to implement it.
21 Questions To Assess Your Readiness For Time Management
How many of us are guilty of "Putting the cart before the horse?"Much is written on HOW to manage your time (the load in the cart) while little mentions the first step (the horse that pulls the load) of time management, asking WHY before we do the HOW.Millions of people have read Napoleon Hill's, "Think and Grow Rich.
How You Can Double, Triple, or Even Quadruple Your Reading Speed!
Are you drowning in a sea of unread papers? Do you feel frustrated because you cannot keep up with your reading assignments? You may have wondered if you should take a speed-reading course. Or can you learn to improve your reading ability by yourself?The good news is that if you are committed and actually do the work, you can develop your own speed-reading program at home.
Take Back Your Time
"You will never find time for anything. You must make it.
Being Busy Does Not Equal Being Productive
How many people do you know who are so busy being busy that they never seem to get anything worthwhile done? Does that describe you, maybe even just a little bit?Being busy all the time, through necessity, is a curse. Being busy all the time, for the sake of it, is madness.
Fitting An Education Into A Busy Lifestyle
Fitting an education into a busy lifestyleMany people have aspirations to get an education for many reasons. Better jobs, more money and social recognition are some of the more predominant explanations.
Managing Worry: Productivity Tips for High Achievers Who Worry
Are you a worrier? Do you frequently spend time and energy worrying about your finances, your children, your career, world politics? Worry can be a highly useful, brilliantly engineered cue to action or a useless and destructive energy drain. The challenge is to decide which it is, on a case-by-case basis, and manage yourself accordingly.
7 ways To Win The Time Crunch
Are you working a "day job" while building your home-based "dream business"? Do you find it difficult to manage your time? Follow these seven tips to get more done growing your business, and have the time for other important things in your life, too.(1) Make and use a 'to-do' list daily.
Prioritize Your Life for Success
Today, it is hard to open an e-mail newsletter, a website, or an offline magazine and not see someone talking up the importance of time management.The time management gurus are going out of their way to teach us how to set priorities in our work week, how to organize those priorities, and then finally stick to our priorities to get more done.
More Precious Than Gold
In this world there is something more precious than gold. Diamonds? No.
Increasing Your ROI
All requests are not equal; all customers or clients are not equal; all to-do-list tasks are not equal; all work responsibilities are not equal. You can do fifty things today and get little, if any, return on your investment for having done them.
Time Management Is Key
Having a home based business can be overwhelming. When you work at home, there is a lot to do for both your home based business, your home and you family.
How to Define a Successful Time Management Strategy
One of the most challenging aspect in life is time management. In the current fast changing environment, time management is very important in both your personal and official life.
Time: Do You Spend it or Invest it?
Time is our greatest and most precious asset. Time is the great equalizer of all us human beings.
Winning The Fight Between You And The Clock
"Slaves to the clock" was the cover story in the March issue of CEO magazine."You can never out work a problem, you have to out think it.
24 Time Management Tips
Where does your time go? We all know we are busy, yet we feel behind and don't get to do the things we really want to do.Planning is the best time saver there is.
Time Management: A Fresh View
Last week I had the privilege of spending some quality time with a dear friend. Unfortunately we live on opposite sides of the world, so we do not spend a lot of time together, but when we do get together it is an uplifting experience.
|home | site map|